Capstone Outreach vs Covve: card capture or ongoing follow-up

By Shawn Gregoire, founder of Capstone Outreach · Facts about Covve checked on its website 2026-10-06

Covve is a lead capture tool built around a business card scanner that syncs contacts to your company CRM; Capstone Outreach is a personal CRM that writes your check-ins. Pick Covve if you scan many cards and event badges at trade shows and need them in Salesforce or HubSpot. Pick Capstone Outreach if you want to keep those people warm over time with AI-drafted check-ins by email, text or WhatsApp.

Side by side

Feature	Capstone Outreach	Covve
Positioning	A personal CRM for people whose network is their job: the personal CRM that writes your check-ins.	A lead capture tool built around a business card scanner, for trade shows and meetings.¹²
Pricing	One plan: $25/month on the web; $24.99/month or $250/year on iPhone; $9/month Global plan in six countries.	Essential $12 per user per month or $119 per user per year; Pro $20 per user per month or $199 per user per year; Enterprise through sales.¹²¹³¹⁴¹⁵¹⁸
Free plan or trial	14-day free trial; a payment method is required to start. No free plan.	14-day free trial, cancel anytime, no charge until it ends; you keep access to captured contacts after the trial.⁹¹⁰¹¹
Platforms	Web, iPhone and Android, one account.	Subscriptions through the App Store, Google Play or the website; a web-based admin portal on Pro.²⁷²⁹
Business card scanning	Scans paper business cards, QR digital cards and NFC tags.	Unlimited business cards, event badges and LinkedIn QRs, online or offline, across 60+ languages (event badges on Pro).⁷⁸¹⁹²⁶
CRM and contact sync	Imports the phone address book without duplicates, CSV files and WhatsApp chats; calendar meetings become contacts.	Auto-syncs captured contacts to your CRM; native CRM integrations are a $6 per user per month add-on; export to phone contacts or Excel; Outlook, Google contacts and Zapier on Essential.³¹⁶²²²³²⁴²⁵
Lead research	Contact enrichment from databases is not offered.	An AI research assistant to enrich leads, instant bios on Essential, and AI lead qualification.⁴⁵²¹
AI writing	AI drafts emails, texts and WhatsApp messages in your voice, and drafts each check-in from your history.	The AI research assistant helps personalize follow-ups.⁴
Sending	Emails send from your own Gmail or Outlook after you approve; texts and WhatsApp messages open on your phone already typed, sent from your own number.	Not listed on their site (checked Oct 6, 2026)
Keep-in-touch reminders	Rhythms from weekly to every three months by email draft, text, WhatsApp or call reminder; waits a full cycle if you have talked since.	Not listed on their site (checked Oct 6, 2026)
Meeting notes	AI notetaker for Zoom, Google Meet, Microsoft Teams and Webex that drafts a follow-up per attendee.	Create leads and notes by voice in the app; notes and groups on Essential.⁶²⁰
Digital business card	Your own digital business card, QR code and calendar-aware booking link, included in the plan.	Custom branded digital business cards on Pro; digital card licenses at $24 per person per year.²⁸³¹

Choose Covve if

You scan large numbers of business cards and event badges at trade shows, including offline and in 60+ languages.
Your company runs Salesforce, HubSpot, Pipedrive, Zoho or Microsoft Dynamics 365 and wants captured leads synced there.
You want AI to research, enrich and qualify leads after you capture them.
You manage a team and want team invitations, a web admin portal and real-time analytics on Pro.
You want a lower entry price: Essential is $12 per user per month, or $119 per user per year.

Choose Capstone Outreach if

You want to keep the people you meet warm over months, with keep-in-touch rhythms from weekly to every three months.
You want each check-in drafted for you from your history, by email, text or WhatsApp.
You want emails sent from your own Gmail or Outlook and texts sent from your own number, only after you approve.
You want an AI notetaker that drafts a follow-up for every meeting attendee.
You want one timeline per person with every email, text, call and meeting.

The differences that matter

Capturing a lead vs keeping a relationship

Covve is built for the moment you meet someone: it automates business card scanning and lead capture at trade shows and meetings, and auto-syncs captured contacts to your CRM. Capstone Outreach also scans paper business cards, QR digital cards and NFC tags, but its focus is what comes after. Each person gets one timeline with every email, text, call and meeting, and keep-in-touch rhythms from weekly to every three months bring them back up. When a check-in is due, it is drafted from your history. If you have talked since, it waits a full cycle.

Company CRM sync vs your own outreach

Covve uses AI to qualify leads and sync them to a company CRM. Native integrations with Salesforce, HubSpot and more are a $6 per user per month add-on, and Enterprise lists HubSpot, Salesforce, Pipedrive, Zoho and Microsoft Dynamics 365. Essential also exports to phone contacts or Excel and connects to Outlook, Google contacts and Zapier. Capstone Outreach is the place you follow up from. Emails send from your own Gmail or Outlook after you approve them, and texts and WhatsApp messages open on your phone already typed. Sequences of 2 to 5 steps stop on email replies and pause on out-of-office replies.

Research vs history

Covve offers an AI research assistant to enrich leads and personalize follow-ups, plus instant bios on leads in its Essential plan. Capstone Outreach does not offer contact enrichment from databases. Its AI works from what you already have with each person: the emails, texts, calls and meetings on their timeline. You can ask what you discussed or promised, and its notetaker for Zoom, Google Meet, Microsoft Teams and Webex drafts a follow-up per attendee. Private notes are never sent to the AI.

Pricing

Capstone Outreach has one plan: $25/month on the web after a 14-day free trial that requires a payment method, or $24.99/month or $250/year on iPhone through the App Store, with Android billed through Google Play. A $9/month Global plan is available in India, the Philippines, Malaysia, the UAE, South Africa and Nigeria. There is no free plan. Covve lists Essential at $12 per user per month on monthly billing or $119 per user per year, and Pro at $20 per user per month or $199 per user per year. Native CRM integrations are an add-on at $6 per user per month or $60 per user per year, and Enterprise pricing comes through sales. Covve offers a 14-day free trial with no charge until it ends, and VAT is calculated at checkout.

Switching to Capstone Outreach

To move to Capstone Outreach, upload a CSV file of your contacts or import your phone address book, which skips duplicates. You can also import WhatsApp chats, and meetings from Google Calendar, Outlook and Calendly become contacts. From then on, scan new cards, QR digital cards and NFC tags straight into Capstone, and set a keep-in-touch rhythm for the people you want to stay close to.

Keep them warm without the busywork. Capstone Outreach is the personal CRM that writes your check-ins. Put each person on a rhythm (weekly to every three months), and when they're due, the next message is already written from your history with them. If you've talked since, it waits a full cycle. You approve every message, and it goes out from your own email or phone.

Start 14 days free, then $25/mo iPhone: 14 days free, then $24.99/mo

A study of 20 million LinkedIn members found that acquaintances, more than close friends, led to new jobs (Science, 2022). Capstone keeps those people warm. You approve every message, and it goes from your own email or phone.

Also on Android. Cancel anytime in the first 14 days and you pay nothing.

Frequently asked questions

Can Capstone Outreach scan business cards like Covve?

Yes. Capstone Outreach scans paper business cards, QR digital cards and NFC tags. Covve lists unlimited scanning of business cards, event badges and LinkedIn QRs, online or offline, across 60+ languages, with event badge scanning on its Pro plan. If heavy trade show scanning is your main job, Covve is built around it.

Does Capstone Outreach sync to Salesforce or HubSpot?

That is not part of Capstone Outreach's listed features. Covve lists CRM integrations with Salesforce, HubSpot and more as a paid add-on, and Enterprise lists HubSpot, Salesforce, Pipedrive, Zoho and Microsoft Dynamics 365. Capstone Outreach imports CSV files and your phone address book and keeps its own timeline per person.

Is Covve cheaper than Capstone Outreach?

Covve's listed entry price is lower: Essential is $12 per user per month, or $119 per user per year. Pro is $20 per user per month, and CRM integrations add $6 per user per month. Capstone Outreach is one plan at $25/month on the web, with a $9/month Global plan in six countries.

Which one helps me follow up after an event?

Both help, in different ways. Covve's AI research assistant enriches leads and helps personalize follow-ups. Capstone Outreach drafts the follow-up email, text or WhatsApp message from your history, sends emails from your own Gmail or Outlook after you approve, and can run a 2 to 5 step sequence that stops when the person replies by email.

Do both offer a free trial?

Yes. Both list a 14-day free trial. Covve says you are not charged until the trial ends and you keep access to captured contacts afterward. Capstone Outreach requires a payment method to start its trial, you can cancel anytime, and it has no free plan.

Sources

Everything about Covve on this page comes from its own website, checked 2026-10-06. If something has changed, tell us and we'll update it.

Covve positions itself as a lead capture tool built around a highly accurate business card scanner. Source: https://covve.com ("Capture leads with the most accurate scanner on the market.")
Covve automates business card scanning and lead capture at trade shows and meetings. Source: https://covve.com ("Covve automates business card scanning and lead capture at trade shows and day-to-day meetings")
Covve auto-syncs captured contacts to your CRM. Source: https://covve.com ("Auto-sync contacts to your CRM.")
Covve has an AI research assistant to enrich leads and personalize follow-ups. Source: https://covve.com ("Use Covve’s AI research assistant to enrich leads, personalize follow-ups")
Covve uses AI to qualify leads and sync them to a company CRM. Source: https://covve.com ("Use AI to qualify leads and sync straight to your company CRM")
Users can create leads and notes by voice inside the Covve app. Source: https://covve.com ("Create new leads and notes using your voice, right inside the Covve app.")
Covve scans unlimited event badges, business cards and LinkedIn QRs, online or offline. Source: https://covve.com ("Scan unlimited event badges, business cards, LinkedIn QRs, and add contacts with voice — online or offline.")
Scanning works across 60+ languages, online or offline. Source: https://covve.com ("Unmatched accuracy across 60+ languages, online or offline.")
Covve offers a 14-day free trial that can be cancelled anytime. Source: https://covve.com/pricing ("14 days, cancel anytime.")
You are not charged until the free trial ends. Source: https://covve.com/pricing ("Start your free trial today. You won’t be charged until it’s over.")
After the trial ends without subscribing, you can't scan more cards but keep access to captured contacts. Source: https://covve.com/pricing ("you’ll still have access to all contacts you captured during the trial.")
The Starter/Essential plan costs $12 per user per month on monthly billing. Source: https://covve.com/pricing ("$12 /user/month")
The Starter/Essential plan costs $119 per user per year on annual billing. Source: https://covve.com/pricing ("$119 /user/year")
The Team/Pro plan costs $20 per user per month on monthly billing. Source: https://covve.com/pricing ("$20 /user/month")
The Team/Pro plan costs $199 per user per year on annual billing. Source: https://covve.com/pricing ("$199 /user/year")
Native CRM integrations (Salesforce, HubSpot and more) are an add-on at $6 per user per month. Source: https://covve.com/pricing ("$6 /user/month")
The CRM integration add-on costs $60 per user per year on annual billing. Source: https://covve.com/pricing ("$60 /user/year")
The Enterprise plan is for organizations needing enterprise-scale lead capture, with custom pricing via sales. Source: https://covve.com/pricing ("Best for organizations: lead capture at enterprise scale and requirements.")
Essential includes unlimited business card and QR scanning. Source: https://covve.com/pricing ("Unlimited business card and QR scanning")
Essential includes notes and groups. Source: https://covve.com/pricing ("Notes and groups")
Essential includes instant bios on leads. Source: https://covve.com/pricing ("Instant bios on leads")
Essential allows export to phone contacts or Excel. Source: https://covve.com/pricing ("Export to phone contacts or Excel")
Essential includes Outlook integration. Source: https://covve.com/pricing ("Outlook integration")
Essential includes Google contacts integration. Source: https://covve.com/pricing ("Google contacts integration")
Essential includes Zapier integration. Source: https://covve.com/pricing ("Zapier integration")
Pro adds event badge scanning. Source: https://covve.com/pricing ("Event badge scanning")
Pro includes a web-based admin portal. Source: https://covve.com/pricing ("Web-based admin portal")
Pro includes custom branded digital business cards. Source: https://covve.com/pricing ("Custom branded digital business cards")
Subscriptions are available via the App Store, Google Play, or the website, indicating iOS and Android apps. Source: https://covve.com/pricing ("You can subscribe through the App Store, Google Play, or directly on our website.")
VAT is calculated at checkout, not included in listed prices. Source: https://covve.com/pricing ("VAT is calculated at checkout.")
Digital card licenses are offered at $24 per person per year. Source: https://covve.com/pricing ("$24 per person, per year")

App Store: Covve - Personal CRM, 4.5 stars from 626 ratings (checked 2026-10-06). Listing

All comparisons →