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Email Introduction Templates for Two People That Both Will Answer

By Shawn Gregoire, founder of Capstone Outreach · Updated October 2026

To write an email introduction between two people, first ask each one privately if they want the intro. Then send one short email to both. Say who each person is, why they should talk and what the first step is. Put both names in the subject line. The key: a good intro gives both sides a clear, specific reason to reply.

An introduction spends your credibility with both people. A good match, well written, makes both remember you as someone who makes useful connections. That name brings people to you. A vague or unwanted intro does the opposite. It creates an awkward duty for two people you care about.

The reason is what makes it land. 'You two should meet' rarely leads anywhere. 'Maria just hired her first sales team, and you built three of them' gives both people something to talk about. Keep each description to a line or two. Then let them take it from there.

On this page

11 examples to copy
When to send it
Subject lines
What to avoid
After you send it
Frequently asked questions
Related messages

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11 examples to copy

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1. Asking permission before the introduction (double opt-in)

Subject: Would you like to meet [Name]?

Hi [Name], I know someone I think you'd enjoy meeting: [Other name], [role] at [Company]. They're [specific detail, e.g., about to open their second clinic and wrestling with hiring], which you went through two years ago. Would you be open to an introduction? No pressure at all, and if now isn't a good time, I'll keep it in mind for later. Best, [Your name]

Why it works: Asking first protects the busier person's time. It makes the intro welcome when it comes.

2. Standard introduction after both said yes

Subject: Introduction: [Name 1] and [Name 2]

Hi [Name 1] and [Name 2], As promised, connecting you two. [Name 1], meet [Name 2], [role] at [Company 2]. [Name 2] [specific detail, e.g., led the switch to four-day weeks at their agency]. [Name 2], meet [Name 1], [role] at [Company 1], who's [specific detail, e.g., exploring the same change for a team of forty]. I think a 20-minute call would be worth it for both of you. I'll let you take it from here. Best, [Your name]

Why it works: One line on each person and one clear reason to talk is all a good intro needs.

3. Two peers with no agenda, just a good fit

Subject: [Name 1], meet [Name 2]

Hi [Name 1] and [Name 2], You two keep coming up in my conversations, so it's time you met. [Name 1] runs [specific detail] in [city]. [Name 2] is doing [specific detail] in [city]. You both care about [shared interest] and you're both a bit obsessed with [specific detail, e.g., Thursday-night pickup basketball]. No agenda, just two people I think would get along. Coffee's on me if you need an excuse. [Your name]

Why it works: A personal, low-stakes intro invites a friendship, not a deal.

4. Job seeker to a hiring manager

Subject: Introduction: [Candidate name] for [role] at [Company]

Hi [Hiring manager] and [Candidate name], [Hiring manager], I'd like to introduce [Candidate name], who I worked with at [Company] for [number] years. [Candidate name] [specific detail, e.g., rebuilt our customer onboarding and cut support tickets noticeably], and I think they'd be a strong fit for the [role] you're hiring for. [Candidate name], [Hiring manager] leads [team] at [Company] and is great to work with. I'll leave it to you two to find a time. Best, [Your name]

Why it works: Praise from someone who's seen the work carries more weight than a resume.

5. Founder to an investor (forwardable after opt-in)

Subject: Intro: [Founder name] ([Company]) and [Investor name]

Hi [Investor name] and [Founder name], [Investor name], thanks for saying yes to this. [Founder name] is the founder of [Company], which [one-line description]. They've [specific detail, e.g., signed eight paying customers since launching in March] and are raising a [stage] round. [Founder name], [Investor name] invests in [focus area] and has been helpful to several founders I know. [Founder name], I'll let you send over the deck and next steps. Best, [Your name]

Why it works: It gives the investor the basics in two lines. It tells the founder exactly what to do next.

6. Client who needs a service provider

Subject: Introduction: [Client name] and [Provider name]

Hi [Client name] and [Provider name], [Client name], you mentioned you're looking for help with [specific need]. [Provider name] at [Company] is who I'd call. They handled [specific detail, e.g., our office move last year] and didn't miss a deadline. [Provider name], [Client name] is [role] at [Company] and is planning [specific detail] for [timeframe]. I'll step back and let you two connect. Best, [Your name]

Why it works: Vouching with a real past result makes the advice trustworthy without overselling.

7. Mentor to someone early in their career

Subject: Introduction: [Mentee name] and [Mentor name]

Hi [Mentor name] and [Mentee name], [Mentor name], thank you for being open to this. [Mentee name] is [role] at [Company] and is thinking about moving into [field]. They're thoughtful, prepared and respectful of people's time. [Mentee name], [Mentor name] has spent [number] years in [field] and has been generous with advice to me more than once. [Mentee name], please suggest a few times that work around [Mentor name]'s schedule. Warmly, [Your name]

Why it works: Asking the junior person to handle scheduling respects the mentor's time from the first email.

8. Newcomer to a city or industry

Subject: Welcome to [city], [Name 1]: meet [Name 2]

Hi [Name 1] and [Name 2], [Name 2], [Name 1] just moved to [city] to join [Company] as [role]. They don't know many people here yet. [Name 1], [Name 2] has been in the [industry] scene in [city] for years and knows everyone worth knowing, including where to get decent [specific detail]. I think you'd hit it off. I'll leave the rest to you. Cheers, [Your name]

Why it works: Helping someone new feel at home is a gift both people will remember you for.

9. Prospect to a reference customer

Subject: Connecting you: [Prospect name] and [Customer name]

Hi [Prospect name] and [Customer name], [Customer name], thank you for agreeing to talk with [Prospect name]. [Prospect name] is [role] at [Company] and is considering [specific detail, e.g., moving their field team to our scheduling service]. [Prospect name], [Customer name] went through the same move at [Company] last year and will give you an honest view, good and bad. I'll stay out of it so you can talk freely. Best, [Your name]

Why it works: Promising an honest talk and stepping away makes the reference easier to trust.

10. Gentle nudge when neither has replied

Subject: Re: Introduction: [Name 1] and [Name 2]

Hi [Name 1] and [Name 2], Bumping this up in case it got buried. I still think a short conversation about [specific reason] would be worth it for you both. If the timing isn't right, no worries at all, and feel free to pick it up whenever it makes sense. Best, [Your name]

Why it works: One light nudge rescues good intros that just got lost. It doesn't pressure anyone.

11. Replying to an introduction someone made for you

Subject: Re: Introduction: [Your name] and [Name]

Thanks so much, [Introducer name]! Moving you to BCC to spare your inbox. Hi [Name], great to meet you. [Introducer name] has told me good things about [specific detail]. I'd love to hear more about [topic]. Would [day] at [time] or [day] at [time] work for a 20-minute call? Best, [Your name]

Why it works: It thanks the person who made the intro, moves them to BCC and offers specific times. That is the reply etiquette that keeps them happy.

Sending these to more than a few people? See how people keep track of who to follow up with, and when: what a personal CRM does and the best personal CRMs, compared.

When to send it

Ask each person first, especially when one side is senior, busy or being asked for help.
Send the intro within a day or two of both saying yes, while the interest is fresh.
Send it on a weekday morning, so it doesn't sink under evening or weekend email.
If neither has replied after a week, send one gentle nudge to both. Then step back.
Don't introduce people when one of them is in a hard stretch, like a layoff or a launch week. The exception is if they asked.

Subject lines

Introduction: [Name 1] and [Name 2]
[Name 1], meet [Name 2]
[Name 1] <> [Name 2]
Would you like to meet [Name]?
Intro: [Name 1] ([Company]) and [Name 2]
Connecting you: [Name 1] and [Name 2]
Introduction: [Candidate name] for [role] at [Company]
Two people who should know each other
Welcome to [city], [Name 1]: meet [Name 2]
Quick intro re: [topic]
[Name 1] and [Name 2]: [shared interest]
Re: Introduction: [Name 1] and [Name 2]

What to avoid

Don't introduce two people without asking first. At the least, ask the busier or more senior one.
Don't give a vague reason like 'you two should connect'. Say exactly why they should talk.
Don't paste full bios. One or two lines per person is enough.
Don't oversell either person or promise anything on their behalf.
Don't stay on the thread once they've connected. Let them move you to BCC.
Don't share someone's phone number or personal details without their okay.

After you send it

If neither replies within a week, send one short nudge to both. Then step back. If they meet, ask each of them a few weeks later how it went. It shows you care about the outcome. It also teaches you which intros work. Thank anyone who took the meeting as a favor to you. Stay in light, regular touch with both, like a useful link or congrats on their news. People who connect others well get thought of first.

Building the habit: how to keep in touch with contacts and what a personal CRM does.

You made the intro. Did they ever meet? Capstone keeps the intro on both timelines. Set a monthly check-in for each, and it writes a short note asking how the talk went.

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A study of 20 million LinkedIn members found that acquaintances, more than close friends, led to new jobs (Science, 2022). Capstone keeps those people warm. You approve every message, and it goes from your own email or phone.

Frequently asked questions

How to make an email for multiple people?

Put everyone who needs to act in the To line and greet them together ('Hi Maria and James'). Then speak to each person in their own short paragraph. That makes it clear what you're saying to whom. For intros, both people belong in To. Use BCC only for large groups who shouldn't see each other's addresses.

How do you write an introduction email between two people?

Ask each person first if they want the intro. Then write one short email to both, with both names in the subject line. Give each person one line on who the other is and why they should talk. End by suggesting a first step. Then step back and let them take it from there.

What is a double opt-in introduction?

A double opt-in introduction means you ask each person privately if they want to meet before you connect them. It protects busy people from unwanted requests. It also makes both sides more likely to reply. It's the expected etiquette when you introduce anyone to a senior person, investor or possible employer.

What should the subject line of an introduction email be?

Put both names in the subject line, like 'Introduction: Maria and James' or 'Maria, meet James'. It tells both people at a glance that the email is about them. It also makes the thread easy to find later. Adding a company or topic helps when either one gets many intros.

How do you respond to an introduction email?

Reply within a day and thank the person who introduced you. Move them to BCC so they aren't copied on scheduling. Then greet the new contact and mention one thing you'd like to discuss. Offer two or three specific times to talk. Afterward, let the person who made the intro know how it went.

Who should follow up after an introduction email?

The person who asked for the intro, or who gains the most, should follow up first. If you introduced a job seeker to a hiring manager, the job seeker reaches out. Say this in the intro, so nobody waits for the other to move. For example: 'I'll let you suggest times.'

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