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The CRM for recruiters who place the people they stayed in touch with
Recruiters place the candidates they stayed in touch with and win the searches from managers who remember them. Capstone Outreach puts candidates, hiring managers and past placements on a rhythm, writes the check-in from your history with each person, and you send it from your own inbox or phone.
On this page
What a recruiter actually needs beside the ATS
- Silver medalists who do not forget you The runner-up from last year's search gets a check-in every quarter, written from the notes you took, so they call you first.
- Passive candidates nurtured, not spammed A short, personal sequence that stops the moment they reply, from your own inbox, not a bulk sender.
- Hiring managers warm between searches Past clients and the managers who have not hired yet get a rhythm, so the next search comes to you.
- Texts that come from you Candidates answer texts. Each draft opens in Messages on your phone, already typed, from your own number.
Where the ATS stops
An applicant tracking system is built for the search: the job, the pipeline, the stages, the compliance. Once the search closes, every candidate in it is a closed record. Nobody writes to them.
That is where placements are lost. The candidate who was a near miss in March is the perfect fit in October, and another recruiter, the one who kept in touch, gets the call.
Recruiters usually compare Bullhorn, Loxo, Recruit CRM and Greenhouse for the search side. Check their sites for current pricing. Capstone Outreach is the relationship layer for the people between searches.
What changes with Capstone Outreach
| The problem | With Capstone Outreach |
|---|---|
| Runner-up candidates vanish after the search closes. | Tag them, set a quarterly rhythm, and the check-in is written from your interview notes when it is due. |
| Passive candidates ignore templated outreach. | A two to five step sequence in your voice from your own inbox, stopped the moment they reply. |
| Hiring managers only hear from you when you want a search. | Managers and past clients get a rhythm too, with a no-ask check-in written for them. |
| Candidate replies by text get lost. | Tap They replied and the follow-ups stop, logged on their timeline. |
| You cannot remember what a candidate said about relocating. | Ask, and the answer comes from your notes and messages with that person. |
| Hundreds of candidates, one recruiter. | Put a whole group on a rhythm at once. Approve the drafts from your phone between calls. |
See it on your phone
Ten seconds each, from the app, on the parts recruiters use most.
Everyone on a rhythm. Who is due, and when.
The text is written. One tap sends it from your own number.
Every step written up front. You approve before anything sends.
One timeline per person: rhythm, tags, notes, private notes.
Start 14 days free, then $25/mo iPhone: 14 days free, then $24.99/mo
A study of 20 million LinkedIn members found that acquaintances, more than close friends, led to new jobs (Science, 2022). Capstone keeps those people warm. You approve every message, and it goes from your own email or phone.
Recorded in the Capstone Outreach app on a demo account. The iPhone and Android app.
Try it on your own contacts this week. Import them from your phone, a CSV or your calendar, put them on a rhythm, and the first check-ins are written before you finish your coffee. You approve each one.
Start 14 days free, then $25/mo iPhone: 14 days free, then $24.99/mo
A study of 20 million LinkedIn members found that acquaintances, more than close friends, led to new jobs (Science, 2022). Capstone keeps those people warm. You approve every message, and it goes from your own email or phone.
Also on Android. Cancel in the first 14 days and you pay nothing.
What it is not
Capstone Outreach is not an ATS. It does not post jobs, parse resumes, run pipelines or report on compliance. Keep your ATS for the search and use Capstone for the relationships around it.
What it costs
One plan with every feature: $25 a month on the web after a 14-day free trial. A payment method starts the trial, nothing is charged for 14 days, and you can cancel anytime. In the iPhone app it is $24.99 a month or $250 a year through the App Store; the Android app bills through Google Play. See pricing or every feature as the problem it solves.
Frequently asked questions
What is the difference between a recruiting CRM and an ATS?
An ATS runs the search: the job, the pipeline, the stages. A recruiting CRM keeps relationships warm between searches: candidates you did not place, passive talent, hiring managers. Capstone Outreach is the second kind, with the check-ins written for you.
Can it send outreach to candidates for me?
It writes the outreach and the follow-ups. Emails send from your own inbox after you approve them; texts open on your phone for you to tap send. Replies stop the sequence. Nothing goes out in bulk from a shared sender.
Does it work with my ATS?
Side by side. Import candidates from a CSV or your calendar, and keep the search data in the ATS. Capstone does not sync with applicant tracking systems.
Is it for agency or in-house recruiters?
Both. Agency recruiters use it for candidates and client managers. In-house teams use it for silver medalists and passive pipelines for roles that open every year.
How much does it cost?
One plan, $25 a month on the web after a 14-day free trial, or $24.99 a month in the iPhone app. Every feature is included.
Messages and playbooks for recruiters
Each page has copy-ready templates and a free writer. Start with the message you need this week.
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